Services Supplied

Staff

One of the contractor consortium companies will be assigned to each of the successful projects, based on geographic location of the project. This company will act as a single point of contact with the region and assign a consultant and manager to the project. These two members of staff will be available to give PDA to the project for a number of person-days. This will be decided by the FCH 2 JU and communicated in advance of the start of PDA. The total number of assigned person-days per project is expected to be in the range of 40-85 person-days.
Timelines

Budgeted number of person-days spend providing PDA from the contractor will be decided in advance of PDA commencement. The total number of person-days spent giving PDA will not exceed the budgeted number of person-days, but do not need to be taken as consecutive or integer days. These days may be used during the course of PDA, and the public authority will not be entitled to any remaining budgeted days after PDA has been completed.
Procurement

The contractor will provide advice on strategies and best practice for procuring hydrogen infrastructure (for example production and distribution technologies) and vehicles, including opportunities for joint procurements with other territories to minimise costs. However, this does not prevent the public authority from conducting its own discussions with equipment providers and other private sector partners.
Expected outputs

By the end of PDA a project delivery group will be formed comprising all the key stakeholders in the region. Working groups will also be established to develop key project aspects. A final project delivery paper will be prepared, detailing the project and its benefit, the budget, the expectations of each of the partners and the strategy for financing the project. A draft business case, with budget and financing plan will be developed, as well as a detailed plan for ownership and procurement of assets and full delivery plan.

Requirements of the beneficiary

Sharing of information

As part of the EOI application, regions will be expected to confirm they are able and willing to share information and data from the project with observer regions, the contractor consortium and the FCH 2 JU. The contractor will respect the confidentiality and commercial sensitivity of any data provided by the beneficiary. This will be shared between the members of the project development team and the funding body where necessary for the provision of the PDA services but will not be used for any other purpose or shared with any third parties. The FCH 2 JU also expects PDA recipients to provide ongoing feedback on the quality of PDA support they receive.

The project will comply with EUPR, the FCH 2 JU will own all of the data collected for the project; the contractor will only collect information on behalf of the FCH 2 JU. The contractor will only retain the email addresses of applicants and anonymised application forms on their servers until the end of the project, at which point they will be either deleted or transferred to the FCH 2 JU. Any other GDPR relevant data will be immediately transferred to the FCH 2 JU on submission of the application.
Post project communication

The PDA project aims to ensure regions are able to implement the plans developed within a year of their completion. Regions are expected to continue to share information on the state of the project with the contractor and the FCH 2 JU following the completion of PDA.
Nominated project officer

In their EOI, regions are asked to nominate a project officer from the public authority who will be responsible for the project. This person will be the main point of contact between the allocated contractor consortium company and the public authority. They will be expected to facilitate communication with not only the public authority, but also relevant local actors such as private industry and community groups. They should be able to provide their allocated contractor consortium company with information on context on the region and local government low emission strategy. This person will be expected to drive the project forward by disseminating information on it through their contacts, and by connecting with the relevant local actors.

The primary point of contact must be fluent in at least one of the following languages: English, French, Germany, Dutch, Polish, or Latvian. As English is the working language of the project, a working knowledge of English is preferred.
Non compliance

In the event of non-compliance from a selected region, the FCH 2 JU reserves the right to cancel PDA for that region. The process for this will be as follows:
  1. The contractor consortium company allocated to the region will notify the allocated project sponsor and other relevant parties in writing of the non-compliance.
  2. In the case of further non-compliance, the contractor consortium company will notify the FCH 2 JU of the non-compliance.
  3. The FCH 2 JU will review the case and, if deemed appropriate, formally cancel PDA for that region.
  4. A region on the reserve list will then receive PDA in place of the non-compliant region.